- 43 - Generally speaking, the procedures for revision of all these agreements are not clearly defined. The agreements defining the relations with external organisations in the event of an emergency could be on the whole improved. They are sometimes lacking in precision and the revision and testing procedures are often inadequate. The agreements concluded with the hospitals are particularly old. Operational part In an emergency situation, the alert is given by the site emergency director (PCD1). In order to adapt the alert to the events happening on the site, the PCD1 must have at his disposal the guideline flowchart enabling him to trigger the type of PUI appropriate to the situation being encountered. To manage the situation on the site, the emergency crews must then have access to action sheets. These sheets must be kept up to date in the various emergency command posts and must be regularly revised. On the sites where an exercise has been held or where the PCD1 has been placed in a real situation, the use of the PCD1 guideline flowchart is satisfactory. Few comments were made on the flowcharts verified during the documentary inspections. The availability of the action sheets was checked in the various emergency control centres and was felt to be satisfactory, with the exception of a few sites where greater checks on this availability are required. The content of some of the action sheets also needs to be optimised on some sites, to allow faster access to the telephone numbers to be called in an emergency situation. The operational part of the PUI organisation put into place by the sites is satisfactory. The sites will have to ensure that the action sheets are both available and effective. Human resources: on-call staff and training To ensure that the staff are trained and qualified before they take on PUI on-call duties, a training plan must be established for each member of the PC. Nomination of an agent as an on-call officer, following the relevant training programme, must be formally stipulated. A process for monitoring the training and refresher courses must also be put into place on the sites to avoid any discrepancies and delays in refresher courses. The training plans for the PC members are defined in procedures incorporated into the PUI. The qualification of the agents, in particular those of the local emergency team (ELC) and the severe accidents operating personnel, is satisfactory, with the exception of a few sites. The on-call organisation procedures are formally structured in a sheet or weekly schedule which gives the names of the persons on-call. Nomination of the agents on-call is officialised by a document signed by the agent and then countersigned. The number of persons on-call is sufficient: it varies between 4 and 6 people depending on the site and on the on-call rota. Management and monitoring of training (including refresher courses) are sometimes carried out manually via Excel files and could therefore be optimised. For the Cruas site, follow-up of the refresher courses needs to be improved. Other sites use more appropriate software and systems. If anomalies are detected, they are generally corrected quickly. Although general monitoring and follow-up of training is usually good, the definition of the initial training, management of qualifications, setting up on-call teams and following-up the training needed by the personnel has to be improved with regard to a certain number of points. The sites will have to acquire robust software or systems enabling them to monitor and trace the personnel training and qualification. Human resources: exercises and operating experience feedback In addition to the training, the staff holding PUI on-call duties have to carry out regular PUI radiological safety (SR) exercises. The frequency of participation in the PUI exercises is defined in the EDF PUI frame of reference. In order to meet the requirements concerning staff participation in the PUI SR exercises, the sites are required to monitor these participations. In addition to the PUI exercises, the sites are required to hold annual personnel mobilisation exercises. All of the exercises performed, but also any real emergency situations encountered, must be the subject of formally structured operating experience feedback. Any corrective measures decided on through operating experience feedback (REX) must also be monitored and followed up.
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